Overview

We are seeking a dependable and organized Office Assistant to support daily office operations and provide administrative assistance across departments. This part-time position (24 hours per week) requires excellent customer service, attention to detail, and the ability to work both independently and as part of a team.

Responsibilities

Reception and Front Desk Support

Open and close the building’s main entrance

Answer and direct incoming calls

Greet visitors and issue temporary badges, key cards, and parking validations

Maintain reception coverage and a professional front desk environment

Office Operations and Administrative Support

Sort and distribute mail and faxes

Maintain staff directories, bulletin boards, and library journal subscriptions

Schedule company vehicles, parking passes, equipment use, and vendor visits

Process invoices and maintain filing systems

Supply and Facility Management

Monitor and stock office, conference room, and kitchen supplies

Organize supply areas and maintain conference room readiness

Replenish copy paper, coordinate copier repairs, and recycle toner cartridges

Perform basic maintenance of office coffee machines

General Administrative Assistance

Provide administrative support including photocopying, data entry, filing, document preparation, and spreadsheet maintenance

Assist with special events, departmental projects, and office communications

Collaborate with team members to ensure continuous reception coverage and project completion

Qualifications

High school diploma or equivalent required; some college coursework preferred

Minimum two years of office or administrative experience

Proficiency with Microsoft Office, including Word

Strong customer service, communication, and organizational skills

Ability to manage multiple priorities, work independently, and contribute effectively as part of a team

Compensation

$22.55 to $31.35 per hour

Benefits

Medical, dental, vision insurance

Flexible spending accounts: health care, dependent care, commuter

Short and long-term disability

Life and AD&D insurance

403(b) retirement plan with matching funds after one year of employment

PTO: 13 holidays, three weeks of vacation and two weeks of sick leave per year

Employee assistance program

Educational assistance program

Subsidized ORCA pass

Wellness benefits

Voluntary benefits

About Us

Benaroya Research Institute (BRI) has a bold mission: to advance the science to predict, prevent, reverse and cure immune system diseases, from autoimmune disease to cancer to asthma and allergies. We create detailed pictures of the immune system in health and disease, aiming to understand how disorders start and how to rebalance the immune system back to health. Equipped with innovative tools and robust biorepositories, our team chips away at the biggest mysteries behind these conditions to work toward our vision of a healthy immune system for everyone. BRI is a nonprofit research institute based in Seattle and affiliated with Virginia Mason Franciscan Health. We collaborate with clinicians and patients to accelerate the path from innovative lab discoveries to life-changing patient care.

At BRI, each individual is valued as an important contributor to our vision and mission. Consider making a difference by joining our team. Because together, we are powering possibility.To learn more, visit benaroyaresearch.org and connect with us on LinkedIn, Bluesky, Instagram, Threads, Facebook and YouTube.Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

If you need an accommodation or assistance completing the online application, please contact Human Resources at 206-342-6547 or email jobs@benaroyaresearch.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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