Overview

Provides administrative and customer relations services to ensure the smooth operation on a daily basis.

Responsibilities

Answer telephones, screen and direct calls

Take and relay messages in a timely manner

Welcome clients, vendors and guests in a professional manner

Positive and prompt response to Tenant issues and requests

Responsible for sorting and distributing all mail and packages received

Schedule and maintain calendar for Conference Room, Board Room and Day Office usage

Properly open and close office each day according to operating procedure

Compose and distribute routine correspondence

Track services for Tenant Billing, for example, conference room usage, postage, photocopies

Provide meeting room set up, as required by Tenants

Maintain equipment and understand equipment operating procedures

Maintain office/kitchen supplies inventor

Actively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reporting of suspected violations of law and Company policy.

Maintains confidentiality of all information; abides with HIPAA and PHI guidelines at all times.

Reacts positively to change and performs other duties as assigned.

Qualifications

Two years related experience or equivalent

High School Diploma required

Good written and verbal communication skills with attention to detail

Strong interpersonal skills with the ability to deal effectively with a diversity of people at all organizational levels and maintain confidentiality

Customer service oriented with ability to provide instructions and information.

Knowledge of administrative and clerical procedures

Proficient using Microsoft Office Programs Word, Excel and Outlook

Good time management skills to complete tasks in a timely manner

Ability to manage priorities and workflow

Willingness to work within constantly changing priorities and learn new processes with enthusiasm

Good judgment with the ability to make timely and sound decisions

Must be punctual and reliable.

Must be willing to work with technical vendors and take responsibility for systems.

Must be flexible for this job-sharing position; be able to cover when the other person is off.

We will only employ those who are legally authorized to work in the United States. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.

We are an equal opportunity employer.

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Part Time Administrative Assistant